Meeting Guidelines

STAFF COUNCIL
Staff Council meetings will be held a minimum of once per quarter, to be determined by the Staff Council President.

COMMITTEES
Staff Council Standing Committees meet on an as needed basis, but not less than once per quarter.

EXECUTIVE SESSION
During Staff Council meetings, the Staff Council Executive Committee may request to go into executive session, in accordance with the Texas Open Meeting Act.

EXECUTIVE COMMITTEE MEETINGS
The Executive Committee shall meet at least once a month throughout the year. The date and time of such meetings will be determined by the Staff Council President.

FORUMS / TOWN HALL
Staff Council may conduct an all-staff, annual forum to highlight activities/issues and foster open dialogue with University administrators. The time and place of this forum will be determined by the Staff Affairs Committee.

QUORUM
A quorum exists when a majority of Staff Council Executive Committee officers are present (50% + 1). No official business or voting shall occur at a meeting with less than a quorum.

VOTING
Voting at meetings will be by a show of hands unless written ballots are requested by any member. Written ballots will be used for voting whenever such form is requested by a member prior to or during a meeting. Electronic forums and ballots may be used to expedite urgent business matters between regularly scheduled meetings. Executive Committee members are the only voting members for the Staff Council.