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UHD Digital Signage

Digitial Signage Access Request

UHD Digital Signage Ad Standards

The UHD digital signage system aims to enhance communication within the university community by digital engaging content. This system supports university events, announcements, emergency notifications, and other information pertinent to students, staff, faculty, and visitors.

  • Format: Content must be submitted in formats compatible with current delivery system, for images and ads JPEG or PNG. Video is MP4 at 1080p.  All content should fit the screen dimensions and resolution, which is landscape 1920 x 1080, 72 dpi.

  • Duration: Messages should be concise. Individual slides should not exceed 10 seconds in length.

Your ads, messages and flyers can be delivered "Full Screen".

Your ads should be in jpeg format and in the following resolutions:

  • Full Screen: 1920 x 1080 Landscape 72 dpi

Full Screen Example (1920 x 1080 Landscape 72 dpi)

thumbnail_slideshow2.jpg 

Your Ad will be added as part of the rotation and the frequency of how much it is displayed will depend on the total number of ads, message and flyers currently running.

Content Submission Process

  • Eligibility: Only authorized UHD university colleges, departments, offices, and recognized student organizations may submit content for display on the UHD digital signage system. You will need to submit your content to your designated gatekeepers or content producers.
    Gatekeepers/Producers: Designated gatekeepers or content producers from each department or college will compile and upload content to the UHD Digital Signage system. They are responsible for ensuring that the content adheres to university policies and technical standards before submission.

  • Approval: Each department of college is responsible for approving and reviewing their own content to be posted and following university guidelines and technical standards for digital signage system.

  • Faculty/Staff: Must go through their college to submit a request to upload content. All content that is requested will follow procedures established by the department or college. Approved content is reviewed by web techs for errors to ensure it meets the UHD's standards.  Web Techs uploaded all approved content for their department or college.

    • Web Techs

      CHSS      Cherilyn Pearson pearsonc@uhd.edu
      COPS Marc Williams  williamsmarc@uhd.edu
      COST Joshua Segura seguraj@uhd.edu
      MDCOB Belinda Hernanadez hernandezb@uhd.edu
      3SL Monica Villarreal villarrealm@uhd.edu
      Enrollment Management   Gerardo Nevarez nevarezg@uhd.edu
      Provost   Adi Mendoza  mendozaa@uhd.edu
      Administration & Finance Video Prod. & Digital Signage vpds@uhd.edu
           
  • Students: requests are made through Student Activities and follow the same guidelines for posting flyers on UHD campus. The approved student ads or flyers are then given to the designated gatekeepers to post.  Student Digital Flyer Guidelines

                                                    
Prohibited Content

  • Content that is discriminatory, offensive, or not in alignment with the university’s values is strictly prohibited.
  • Commercial advertising for non-university-related entities is not allowed unless part of a university-approved sponsorship.

  • Content that violates university policies, local, state, or federal laws will not be displayed. 
         

Emergency Notifications

  • In emergencies, digital signage “Emergency Notifications” will override scheduled content to display important safety and emergency information. Information Technology, in collaboration with the university’s Emergency Management Office, will manage these overrides.

Content Delivery by Location:

There are several formulas currently used for delivering digital signage content:

  • The Digital Signage in the One Main, Academic, Shea, WSC, Science and Technology and Commerce buildings play content from the campus-wide playlist for 40 minutes out of each hour and content specific (local) to a College or a department for 20 minutes out of each hour.
  • The Digital Signage at UHD Northwest plays content from the campus-wide Digital Signage and content for Northwest specifically