Voucher Processing

The Accounts Payable office processes vouchers that are initiated in either Accounts Payable or in UHD departments.

1. Approved Purchase Order that has been received from the Purchasing Department
2. Receiving Report that confirms that merchandise ordered has been received as a partial shipment or in full, meets requirements and includes signature of the departments receiving party/merchandise inspector or from Central Receiving, with received dates and quantities received as approval for payments
3. Vendor's invoice

Please note that the Receiving Reporting is the time-sensitive documentation that drives whether or not late payment interest will be generated with the payment. It is imperative that the Receiving Report be approved and forwarded, without delay, to the Purchasing Department.

Departmental Purchase Vouchers (NON-PO) are those vouchers that are created by departmental personnel. After certifying signatures are obtained, these vouchers are forwarded to the Accounts Payable Office to be audited and approved into PeopleSoft.