Director of Post Award Service

The Director of Post-Award for ORSP oversees all elements of post-award activity for the University including responsibility for the fiscal administration of all contacts and grants awarded by federal, state, and other sponsors.

• Oversees developing and implementing internal operating procedures and assists with monitoring grant budget and expense activities; including reporting, proper documentation billings/receivables, collection of cash, award close outs and financial reporting to sponsors.
• Oversees subcontract/contract agreements, assists with negotiation of terms and conditions, and communicates with university legal counsel regarding contract clause revisions.
• Ensures compliance with regulatory grant and contract requirements and collaborates with administrators within the Office of General Counsel to ensure all post-award activities are processed appropriately.
• Negotiates between funding agency and faculty on post-award issues and concerns.
• Maintains knowledge of current federal issues relating to grants and single audits of state, local government and non-profit organizations; interprets Office of Management and Budget (OMB) circulars for other agreements. Assists in the completion of all aspects of the annual OMB Circular A-133 audit report on federal awards.
• Oversees development, modification, and instruction of research administration training for faculty and staff.
• Collaborates with the Office of Research Policies, compliance and committees on matters related to grant congruency, financial conflict of interest, responsible conduct of research and regulatory responsibilities.

• Performs all other duties as assigned

Direct Reports:

• Full-time Employees

Delegation of Work:

• Regularly assigns work to subordinate(s)

Supervision Given:

• Has primary responsibility for conducting performance evaluations and making recommendations for hiring and dismissing employees.

Required Education:

• Master's degree

Required Experience:

• Minimum of five (5) years of related job experience

License/Certification:

• None required

• Leadership experience
• Experience working with faculty on grant-related activities
• NCURA certification
• Experience with overseeing compliance

Knowledge:

• Up-to-date knowledge of federal grants and contract regulations, and the associated trends, issues, and accepted practices.

Skills:

• Interpersonal and communication skills to foster and maintain effective relationships with faculty, administration, and funders.

Abilities:

• Ability to interpret the Federal Code of Regulations
• Strong analytical and problem-solving skills
• Ability to effectively interact with a wide range of individuals and constituencies in a diverse community while working in a collaborative environment and promoting interdisciplinary efforts.

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements;
• Individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks
• Must have precise hand-eye coordination and the ability to identify and distinguish colors

Commitment to Excellence - UHD

• Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
• Continuously strives to improve work performance.
• Accepts responsibility for his/her commitments to the university.
• Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.

Integrity

• Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
• Accepts responsibility for his/her actions.
• Respects and complies with department and university policies, procedures, and work rules.

Respect and Cooperation

• Treats others with courtesy, respect, and dignity in the workplace.
• Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.

Dependability

• Takes responsibility to accomplish job assignments within reasonable deadlines.
• Willing to accept new projects and/or commitments.
• Does due diligence to complete projects within specified timeframes and/or fulfill commitments.
• Arrives to work on time prepared and ready to contribute.

Flexibility

• Willingly adjusts to changing work assignments or conditions.
• Open to changes in operational procedures, technology, and/or organizational structure.
• Views changes as opportunities for learning and professional development.
• Displays a positive attitude to encourage others.
• Promptly responds to changes in work priorities and/or unexpected circumstances or situations.

Proficiency

• Possesses required job skills and knowledge.
• Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.

Operations Management

• Manages department or section operations consistent with department/section goals and objectives.
• Administers the department/section budget ensuring effective utilization of financial resources and appropriate disbursement of funds.
• Fosters a cooperative and productive work environment through motivation, encouragement, and mentorship of staff.
• Ensures department/section compliance with university and department policies, procedures, and work rules.
• Keeps management apprised of department/section activities and issues requiring senior management input.

Problem Solving

• Formulates plans and strategies to proactively resolve anticipated problems.
• Prudently responds to unforeseen problems through careful consideration and analysis of problem and relevant information and circumstances.
• Recognizes and apprises appropriate university administrator when resolution requires senior management input and/or approval.

Supervision

• Supervises the work of staff employees.
• Sets clear goals and expectations within reasonable timeframes.
• Motivates staff through constructive feedback, challenging assignments, and recognition of achievements.
• Provides mentorship and guidance by sharing expertise and best practices.
• Supports staff by providing essential resources, professional development opportunities, and open communication.
• Promptly addresses performance issues with appropriate measures and discretion.

Instruction/Training

• Demonstrates the ability to orally convey subject or message clearly and concisely to the intended audience.
• Generates interest and enthusiasm in the subject or message from the participants.
• Responds to participants' reactions or comments, and adjusts delivery style and/or format of presentation as needed.
• Possesses a thorough understanding of the subject or topic to provide practical responses to questions or issues.
• Displays applicable visuals and provides appropriate written materials to support the presentation.

Computer/Automated System Proficiency

• Proficient in the use of university applications or automated systems to perform job duties.
• Complies with related policies, procedures, and work rules to maintain system security and data integrity.