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Microsoft Teams

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Microsoft Teams

Microsoft Teams is UHD’s primary collaboration platform—designed to improve communication, streamline teamwork, and boost productivity from any location. Teams brings together chat, meetings, calls, file sharing, and integrated apps into a single workspace, helping users stay organized and connected.

Introduction to Microsoft Teams

Microsoft Teams allows UHD faculty, staff, and students to collaborate in real time. Whether you’re working on a project, hosting a meeting, sharing files, or coordinating with a department, Teams provides the tools you need in one platform.

Key Features

  • Create Teams and Channels: Organize work into dedicated spaces for projects, courses, or departments. Use channels to separate topics, documents, and conversations for clarity and better team structure.
  • Real-Time Collaboration: Co-edit documents, including Word, Excel, and PowerPoint, with colleagues simultaneously, directly inside Teams.
  • Meetings & Scheduling: Schedule online meetings through Teams or Outlook. Host instant meetings with one click. Syncs automatically with your UHD Outlook calendar.
  • Chats & File Sharing: Access all chats, files, and shared meeting content anytime, even after meetings end.
  • Centralized File Storage: Each Team includes a secure, SharePoint-backed file repository for storing and organizing documents.
  • Screen Sharing: Share your desktop, specific applications, or a whiteboard during meetings for clear presentations and collaboration.
  • Meeting Recordings: Record meetings and automatically store them in Microsoft Stream for easy playback and sharing.
  • App Integration: Enhance productivity by adding apps such as Planner, Trello, Forms, and hundreds more directly to your Team workspace.

FAQ

Microsoft Teams is available free to all UHD faculty, staff, and students through Microsoft 365.

  • It is pre-installed on UHD-issued computers
  • It is accessible online at uhd.edu/o365
  • Log in using your full UHD email address
Here are basic instructions that will have you up and running it your new Team.
Channels help organize conversations and files by topic or function. To create a channel please visit this link for more details.
Microsoft hosts a series of free, live, online training classes designed to get you up and running with Teams. You may also find many free training offerings at LinkedIn Learning.
Best Practices for Using Microsoft Teams
  • Use Teams for structured collaboration such as programs, projects, and departmental communication.
  • Assign multiple owners to ensure continuity when someone leaves.
  • Create topic‑specific channels to keep conversations focused and organized.
  • Archive old Teams or channels when projects are completed.
  • Remove members who no longer work with the team or project.
  • Review permissions regularly to maintain proper access and security.

 

 

Best Practices

  • Use MS Teams for program, project, or department collaboration.
  • Designate multiple owners to a Team
  • Setup topic specific channels
  • Archive old information
  • Remove team member that are longer part of team.
  • Review permissions regularly
  • Delete Teams no longer in use