Director, Advancement Services & Business Operations

The Director, Advancement Services & Business Operations manages the administrative, financial, and human resources operations of a division. Directs the development, implementation and management oversight of all administrative functions for the Office of the President and the Division of Advancement & University Relations. Works closely with presidential, marketing, and fundraising staff on matters related to hiring, purchasing, contract administration, and compliance with UH System policies.

• Manages the financial activities of the unit; reviews and approves expenditure documents, including vouchers, requisitions, contracts, and p-card expense reports
• Oversees the processing and acknowledgment of gifts, pledges, pledge payments, matching claims, and other contributions to the university from private funding sources
• Directs UHD gift management; coordinates endowment agreements with UH System on behalf of UHD; monitors endowment agreements
• Analyzes, forecasts, and makes recommendations for current and future budget expenditures, including those required for special or one-time projects
• Consults with hiring managers and presents options
• Reviews and approves personnel documents

• Interprets, reviews and updates departmental policies and procedures to ensure compliance. Takes corrective action as needed
• Performs monthly verifications of cost centers and generates monthly financial and budget reports
• Performs all other duties as assigned

Direct Reports:

• Full Time Employees

Delegation of Work:

• Regularly assigns work to subordinate(s)

Supervision Given:

• Has primary responsibility for conducting performance evaluations and making recommendations for hiring and dismissing employees.

Required Education:

• Bachelor's Degree

Required Experience:

• Minimum of five (5) years of related job experience

License/Certification:

• None required

• Bachelor's degree in Business Administration or a related field is preferred.

Knowledge:

• Knowledge of creating and understanding of financial statements
• Knowledge of laws, regulations, university policies and procedures relating to university funding
• Knowledge of methods of ensuring compliance with all relevant procedures

Skills:

• Strong problem solving skills and attention to detail
• Excellent interpersonal and communication skills required to liaise with a wide range of internal and external constituencies

Abilities:

• Ability to manage people
• Ability to build rapport and trust with people

Primary Work Location:

• Works in an office environment.

Physical Demands:

• Work is performed in a typical, comfortable interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks.

Commitment to Excellence - UHD

• Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
• Continuously strives to improve work performance.
• Accepts responsibility for his/her commitments to the university.
• Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.

Integrity

• Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
• Accepts responsibility for his/her actions.
• Respects and complies with department and university policies, procedures, and work rules.

Respect and Cooperation

• Treats others with courtesy, respect, and dignity in the workplace.
• Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.

Computer/Automated System Proficiency

• Proficient in the use of university applications or automated systems to perform job duties.
• Complies with related policies, procedures, and work rules to maintain system security and data integrity.

Dependability

• Takes responsibility to accomplish job assignments within reasonable deadlines.
• Willing to accept new projects and/or commitments.
• Does due diligence to complete projects within specified timeframes and/or fulfill commitments.
• Arrives to work on time prepared and ready to contribute.

Flexibility

• Willingly adjusts to changing work assignments or conditions.
• Open to changes in operational procedures, technology, and/or organizational structure.
• Views changes as opportunities for learning and professional development.
• Displays a positive attitude to encourage others.
• Promptly responds to changes in work priorities and/or unexpected circumstances or situations.

Proficiency

• Possesses required job skills and knowledge.
• Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.

Focus on Customer Service

• Focuses on customer's needs and expectations. (Customers can be students, external constituents, employees, or university guests.)
• Respectfully ascertains customer's needs and determines appropriate response.
• Promptly responds by providing requested information, takes appropriate action, or refers customer to appropriate individual or department.
• If further actions need to be taken, advises customers of realistic timeframes for a response to their request.
• Follows up with customers on outstanding requests in a timely manner.
• Tactfully explains to customers why their needs and/or expectations cannot be met if the university does not provide the requested information or services.

Financial Management

• Manages assigned financial resources in compliance with federal, State, and university policies and procedures.
• Monitors expenditures to ensure they are authorized and within approved budget.
• Reports accurate and reliable data of financial transactions and resources.
• Promptly notifies management of budget issues and/or discrepancies.

Supervision

• Supervises the work of staff employees.
• Sets clear goals and expectations within reasonable timeframes.
• Motivates staff through constructive feedback, challenging assignments, and recognition of achievements.
• Provides mentorship and guidance by sharing expertise and best practices.
• Supports staff by providing essential resources, professional development opportunities, and open communication.
• Promptly addresses performance issues with appropriate measures and discretion.

Student Success Indirect Support

• Contributes to student success by assisting students with anything that supports their student experience, whether directly or indirectly.
• Helps students navigate their way through the different offices, programs, and services at the university and/or connects students with the appropriate party(ies).
• Connects students with services or resources that can help them with career exploration, goal selection, and ongoing academic assistance.
• Helps students build peer support networks.
• Encourages student participation in out-of-class activities.
• Provides encouragement and guidance to foster student success.
• Treats students with respect
• Maintains the learning environment to ensure quality and/or sound pedagogy.